Smart Benefits: 5 Steps to a Better Employee Handbook

Rob Calise,GoLocalProv Business/Health Expert

Smart Benefits: 5 Steps to a Better Employee Handbook

An employee handbook sets forth expectations for employees, and describes what they can expect from the company. While a well-written handbook is an important tool for effectively communicating information regarding a company's policies, practices and employee benefits, a poorly written one can open companies up to legal exposure – and significant costs.  

To make sure a handbook is a valuable asset rather than a potential liability, consider these five actions a business should take:

  • Keep handbooks up to date. An outdated handbook can fail to address key employment issues, internal policy updates, or critical changes in state or federal laws. Identify a point person for updating specific sections of the guide as necessary, and plan a full review regularly, such as every one to two years.
  • Make sure the handbook reflects practices that are implemented in the workplace. Routinely review the work environment for common practices for which there are no policies, and develop them. Likewise, regularly check that all the policies in the handbook are still relevant and upheld consistently in the organization.
  • Get every employees written acknowledgement of receipt of the handbook. Whatever method for distribution is used, such as providing the handbook during new hire orientation, be sure to get the employee’s confirmation of receipt and keep the form in the employee’s personnel file to demonstrate he or she was made aware of the workplace policies.
  • Have legal counsel or a senior-level HR professional review the handbook. The review will help ensure the handbook is consistent with legal requirements and that it doesn’t contain any statements that may create contractual agreements.
  • Keep it simple. With increasingly complex legal requirements governing employment practices, it can be challenging to keep handbooks free of legal verbiage. But it’s important to remember the audience and make sure each policy and procedure in the handbook is summarized in language that is easy to read and understand.

GET THE LATEST BREAKING NEWS HERE -- SIGN UP FOR GOLOCAL FREE DAILY EBLAST
Rob Calise is the Managing Director, Employee Benefits. of Cornerstone|Gencorp, where he helps clients control the costs of employee benefits by focusing on consumer driven strategies and on how to best utilize the tax savings tools the government provides. Rob serves as Chairman of the Board of United Benefit Advisors, and is a board member of the Blue Cross & Blue Shield of RI Broker Advisory Board, United HealthCare of New England Broker Advisory Board and Rhode Island Business Healthcare Advisors Council. He is also a member of the National Association of Health Underwriters (NAHU), American Health Insurance Association (AHIA) and the Employers Council on Flexible Compensation (ECFC), as well as various human resource associations. Rob is a graduate of Bryant University with a BS in Finance.

Rhode Island’s 50 Wealthiest and Most Influential - 2015 Edition

Enjoy this post? Share it with others.