Smart Benefits: EEO-1 Report Due September 30

Rob Calise,GoLocalProv Business/Health Expert

Smart Benefits: EEO-1 Report Due September 30

Every year, the EEOC requires certain companies to submit a demographic survey called the EEO-1 categorizing their employees by race or ethnicity, gender, and job category. And it’s due by September 30, 2016. 

Reporting Criteria

A company must file the report if it meets one or more of the following criteria:

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•    Employs 100 or more employees; or 
•    Employs fewer than 100 employees if the company is owned by or affiliated with another company and the entire enterprise employs a total of 100 or more employees; or 
•    Is a federal government prime contractor or first-tier subcontractor with 50 or more employees and a contract or subcontract amounting to $50,000 or more; or 
•    Serves as a depository of government funds in any amount; or 
•    Is a financial institution which is an issuing and paying agent for U.S. Savings Bonds and Notes.

 

Tips for Compliance

If you’re required to file the report, keep these things in mind:

•    The EEOC prefers online filings. 
•    Companies with one office location are required to submit only one EEO-1 data report. Multi-establishment companies are required to submit a separate report for each company location. 
•    Employees must be given the opportunity to self-identify their ethnicity. If they refuse to self-identify, then use employment records or visual observation. 
•    Pull employment data from one pay period in July, August, or September. 
•    Include both full-time and part-time employees. 
•    Include employees who work from home or telecommute in the survey for the location to which they report (not where they live). 
•    Do not include applicant data. 
•    Be sure to click the “certify report” button or the EEOC will not receive the report.

 

Proposed Changes

Changes proposed last February to the annual EEO-1 report, which would require that employers with more than 100 employees report pay data in addition to the information they currently provide on race, ethnicity, sex, and job category, were published and went through a comment period, but a final rule has not yet been announced. If a final rule is published that matches the proposed rule, private employers and federal contractors with over 100 employees would be required to submit data on employees’ W-2 earnings and hours worked. Federal contractors with 50-99 employees would continue to report on race or ethnicity and sex by job category, but would not report earnings data; private employers with fewer than 100 employees would continue to be exempt from EEO-1 reporting. 
 

Rob Calise is the Managing Director, Employee Benefits. of Cornerstone|Gencorp, where he helps clients control the costs of employee benefits by focusing on consumer driven strategies and on how to best utilize the tax savings tools the government provides. Rob serves as Chairman of the Board of United Benefit Advisors, and is a board member of the Blue Cross & Blue Shield of RI Broker Advisory Board, United HealthCare of New England Broker Advisory Board and Rhode Island Business Healthcare Advisors Council. He is also a member of the National Association of Health Underwriters (NAHU), American Health Insurance Association (AHIA) and the Employers Council on Flexible Compensation (ECFC), as well as various human resource associations. Rob is a graduate of Bryant University with a BS in Finance.


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