Smart Benefits: Beware the Taxable Fringe Benefit

Rob Calise, GoLocalProv Business/Health Expert

Smart Benefits: Beware the Taxable Fringe Benefit

While it’s clear that employee pay is taxable, many employers aren’t aware that other benefits they provide worker are, too. 

Called fringe benefits, perks like use of a company vehicle to commute to work, season tickets to a sporting event or membership in a private country club are considered a form of pay for the performance of services that are subject to employment taxes and must be reported on Form W-2. (Note that de minimis fringe benefits, the value of which are so small as to make their accounting unreasonable, are not included in gross income.)

To determine the value of the fringe benefit for tax purposes, the general valuation rule is used in most cases. Under this rule, the value of the fringe benefit is its fair market value, meaning the amount an employee would have to pay a third party for the benefit. Generally, an employer must determine the value of fringe benefits no later than January 31 of the next year. 

GET THE LATEST BREAKING NEWS HERE -- SIGN UP FOR GOLOCAL FREE DAILY EBLAST

According to the IRS, employers can chose to treat the benefits as paid on a pay period, quarter, semiannual, annual or other basis. This period can be changed as long as the benefits are treated as paid no later than December 31. The value of a single benefit can also be treated as paid on one or more dates in the same calendar year, even if the employee receives the whole benefit at one time. For example, if an employee receives a fringe benefit valued at $1,000 in one pay period during 2017, the employer can treat it as made in four payments of $250, each in a different pay period of 2017. 

For more guidance, see IRS Publication 15-B, Employer’s Tax Guide to Fringe Benefits.

Rob Calise is the Managing Director, Employee Benefits. of Cornerstone|Gencorp, where he helps clients control the costs of employee benefits by focusing on consumer driven strategies and on how to best utilize the tax savings tools the government provides. Rob serves as Chairman of the Board of United Benefit Advisors, and is a board member of the Blue Cross & Blue Shield of RI Broker Advisory Board, United HealthCare of New England Broker Advisory Board and Rhode Island Business Healthcare Advisors Council. He is also a member of the National Association of Health Underwriters (NAHU), American Health Insurance Association (AHIA) and the Employers Council on Flexible Compensation (ECFC), as well as various human resource associations. Rob is a graduate of Bryant University with a BS in Finance. 

Rhode Island’s 50 Wealthiest and Most Influential - 2015 Edition

Enjoy this post? Share it with others.