Smart Benefits: Health Plan ERISA Reporting - 5 Tips to Avoid Costly Penalties

Rob Calise, GoLocalProv Business/Health Expert

Smart Benefits: Health Plan ERISA Reporting - 5 Tips to Avoid Costly Penalties

Rob Calise
Designed to protect plan participants and beneficiaries, the annual Form 5500 is required for most employee benefit plans. To ensure you file correctly, be sure to avoid common reporting errors by following these five tips. 
  • File on Time – or Request an Extension. Form 5500 must be filed by the last day of the seventh month following the end of the plan year. (For a calendar year plan, the deadline is typically July 31 of the following year.) Since the DOL can assess penalties of up to $1,100 a day for not filing by the due date, request a one-time, two-and-a-half month extension if you can’t meet the deadline by filing Form 5588 by the original due date.
  • Ditch the Paper Copies. Since 2010, plans have been required to file Form 5500 with the DOL electronically using EFAST2-approved third-party software or the DOL’s IFILE. And don’t forget to electronically sign it or you’ll trigger an error message.
  • Small Plans Keep Count. Certain small plans can file a simplified Form 5500-SF. To qualify, the plan must have fewer than 100 participants (which don’t include dependents) as of the beginning of the plan year. And even if you exceed 100, the 80-120 rule allows plans who reported between 80 and 120 participants the previous plan year to report in the same category – small plan – in the current year. 
  • Beware Multiple Plans. One Form 5500 must be filed for each plan subject to ERISA. To determine if multiple benefits are bundled and provided under one plan, check the plan’s governing documents.
  • Don’t Forget Schedules. Several schedules may be required along with the Form 5500 depending on the plan size, funding and benefits. These schedules must be submitted simultaneously with the Form 5500.

 

Rob Calise is the Managing Director, Employee Benefits. of Cornerstone|Gencorp, where he helps clients control the costs of employee benefits by focusing on consumer driven strategies and on how to best utilize the tax savings tools the government provides. Rob serves as Chairman of the Board of United Benefit Advisors, and is a board member of the Blue Cross & Blue Shield of RI Broker Advisory Board, United HealthCare of New England Broker Advisory Board and Rhode Island Business Healthcare Advisors Council. He is also a member of the National Association of Health Underwriters (NAHU), American Health Insurance Association (AHIA) and the Employers Council on Flexible Compensation (ECFC), as well as various human resource associations. Rob is a graduate of Bryant University with a BS in Finance. 

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